Phrases for Emails

Impress with written words


You can spend hours editing an email, but send it as if you wrote it in a minute. - Sally Rooney -

OPENING


HELLO

Hello [name],

Hi [name],

Dear Sir or Madam,

To whom it may concern,

Dear Mr/Ms,

Dear all,

Hi everyone,

BEING SOCIAL

I hope you had a good weekend.

I hope you are well.

I hope you enjoyed the event.

I'm glad we had a chance to chat at the convention.

It was great to see you on Thursday.

Congratulations on [winning the award]!


REASON FOR EMAIL

I am writing to you about our last meeting/your presentation yesterday/our next event.

I am writing to ask/tell you/inquire/let you know/confirm/check/invite you to/to update you on/ask for a favor...

I am contacting you to inform...

This is just a quick note to...

I wanted to let you know that...

REPLYING

I just got your request for...

I just read your email about...

As we discussed, I would like to send you...

Thank you for your email about...

Thanks for your quick reply.

Thanks for getting back to me so quickly.


APOLOGIZING

Sorry for my late reply.

I apologize for the late response.

I was sorry to hear about...

Please accept our apologies for any inconvenience caused.



BODY


ATTACHMENTS

I’ve attached…

Please find [file] attached.

I'm enclosing [file].

Please see the information below for more details about...


REQUESTS AND INQUIRIES

Could you please...?

Could you possibly tell me...?

Can you please fill out this form?

I'd really appreciate it if you could...

I'd be very grateful if you could...

I'd appreciate a reply asap.

Please answer asap.

ASKING FOR CLARIFICATIONS

I didn't fully understand [...]. Could you please explain that again?

I didn't quite get your point about [something]. Could you be more specific?

Here are the details on...

Could you please clarify what you would like us to do about...?


SHARING INFORMATION

Thank you for letting me know.

Please note...

Quick reminder...

Just a quick/friendly reminder that...

Thank you for sharing.

GETTING AND GIVING APPROVAL

Please let me know if this is OK with you.

What do you think?

Please let me know what you think.

We just need the thumbs up/the green light. (=we're waiting for approval)

You (totally) have the green light!


SCHEDULING

I'd like to schedule a meeting on [Monday] if you are available/free then.

I am available on [Friday], if that's convenient for you.

Would you be available on [Thursday]? If so, I'll send you an invite shortly.

Can you make it on [Tuesday]? If so, I'll book accordingly.


GIVING GOOD NEWS

We are pleased to announce that .../ to inform you that…

We have some good news for you. [News].

It is my pleasure to let you know that [news].

GIVING BAD NEWS

Unfortunately, ...

Unfortunately, we cannot/we are unable to ...

I was disappointed to hear that…


TALKING ABOUT ORDERS

Thank you for your quotation of ...

We are pleased to place an order with your company for ...

We would like to cancel our order #...

Please confirm that you've received our order.

Your order will be processed as quickly as possible.

It will take about [period of time] to process your order.



CLOSING


WHEN SOMETHING IS EXPECTED

Looking forward to hearing from you soon.

I look forward to hearing from you soon.

Please let me know if this works/if you are available/if that sounds good/if you can/if you can help/if you need to reschedule...

I look forward to seeing/meeting you.

See you on Thursday/next week.

Thanks.

Thank you in advance.


OFFERING HELP

I hope you find this helpful.

I hope it's clearer now.

I hope that answers all your questions.

If we can be of any further assistance, please let us know.

Let me know if you need any help.

For further details...

If you have any (more) questions (about)...


THANKING

Thank you for your consideration.

Thank you very much for ...

Thank you for clearing this up.

Thank you for helping us in this matter.

APOLOGIZING

Thank you for your understanding/for your patience.

Thanks again for your understanding/for your patience.

I hope you can understand.

Sorry I couldn't be of more help.

CLOSING REMARKS

If we can be of any further assistance, please let us know.

For further details ...

I'd appreciate your reply,

Please let me know what you think.

Thanks again,

Thank you for taking your time,

Happy holidays!

GOODBYE

Best regards,

All the best,

Best wishes,

Best,

Cheers,

Sincerely,

Yours sincerely,

Have a great weekend!

Have a wonderful day!

Yours sincerely,

Take care,

CU

Cya

[just your name]




Svetti Jungmann


c/o Business Village Chemnitz
Beckerstr. 13
D - 09120 Chemnitz


GERMANY

s.jungmann@cultureng.net
+49  157 865 90 402

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